Allocation & Compensatory Leave

This guide covers two ways a balance can grow outside the normal reset cycle: requesting extra days directly, and earning leave for working a holiday.

Purpose

Sometimes a balance needs a manual top-up — a goodwill gesture, a correction, or credit for time worked when it shouldn't have been. This answers: "How does extra leave get added to someone's balance, outside the usual schedule?"

Leave Allocation Requests

An employee — or their manager, on their behalf — can request that a specific number of extra days be added to a particular leave type's balance, with a reason. Approving the request adds those days directly to the employee's balance; rejecting it (including reversing a request that was already approved) removes them again.

Compensatory Leave

If Attendance is in use, an employee who worked on a recognized holiday can convert that day into a day of leave. They select the specific holiday attendance record being claimed — each one can only be claimed once — and, once approved, the equivalent time (a full or half day, based on how much was actually worked) is added to a dedicated Compensatory Leave balance. Rejecting an already-approved claim removes the credited time again.

This feature can be turned on or off company-wide.

What Each User Sees

Action	Employee	Reporting Manager	HR Administrator
Request an allocation for themselves	✅	✅	✅
Request one on behalf of their team	—	✅	✅
Approve or reject an allocation request	—	✅ (their team)	✅
Claim compensatory leave for a worked holiday	✅	✅	✅
Approve or reject a compensatory leave claim	—	✅ (their team)	✅

How Visibility Is Decided

1. Ownership. Everyone can request an allocation, or claim compensatory leave, for themselves.
2. The reporting line. A reporting manager can act on behalf of, and approve or reject requests for, their own direct team.
3. Permissions. Broader visibility and approval rights require the relevant permission.

Customization Options

• Whether compensatory leave is offered at all is a single company-wide setting.

Good to Know

• An allocation request has no built-in cap — approving one simply adds the requested days, so it's worth treating as a deliberate, case-by-case decision rather than a routine approval.
• A holiday attendance record can only be converted to compensatory leave once — there's no double-claiming the same worked day.
• Compensatory leave lands in its own dedicated leave type, kept separate from the company's other leave balances.

Extra time earned, extra time tracked.