Interviews

This guide covers scheduling and tracking candidate interviews.

Purpose

This answers a simple question for everyone involved in hiring a candidate: "Who's interviewing this person, and when?"

Scheduling an Interview

An interview is attached to a specific candidate and includes:

• A date and time.
• One or more interviewers — any employee can be added to the panel.
• An optional description, for an agenda or context ahead of the interview.

Interviews can be scheduled directly from a candidate's card in the pipeline, or from the Interview list. The moment an interview is scheduled, every interviewer on it is notified. Interviews can be edited later — changing the date, time, or panel sends fresh notifications — or canceled outright. A single interviewer can also be removed from an interview without canceling the whole thing (useful if someone drops out but the interview still goes ahead).

What Each User Sees

Action	Employee	Interviewer	Stage or Recruitment Manager	HR Administrator / Recruiter
See interviews they're personally on	—	✅	✅ (if also an interviewer)	✅
See every interview company-wide	—	—	—	✅
Schedule, edit, or cancel an interview for any candidate	—	—	✅	✅
Remove a single interviewer from an interview	—	—	✅	✅

In short: an ordinary employee only ever sees the interviews they're personally scheduled on. HR Administrators and Recruiters see everything.

How Visibility Is Decided

1. Permissions. Holding the full interview-viewing permission shows every interview across the company; without it, the interview list only shows interviews the person is personally an interviewer on.
2. Being a manager. Managing at least one job opening or one pipeline stage — anywhere in the system — is enough to schedule, edit, or cancel interviews for any candidate. This is broader than most other Recruitment access, which is scoped to just the specific opening someone manages (see Pipeline & Stages and User Roles & Access).
3. Company. Interviews belong to the company of the candidate's opening, so they only surface for the company currently selected.

Good to Know

• Scheduling access is intentionally broad: being a manager of any opening or stage lets someone set up an interview for any candidate, not just candidates in the openings they personally manage.
• Seeing the interview, though, is narrower — unless someone holds the full viewing permission, they'll only see interviews they're personally on, even if they scheduled it for someone else's opening.
• Editing an interview re-notifies every interviewer currently on it, so last-minute time changes reach the whole panel.

The right people, in the room.